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Service

Document & Records Storage

Secure, tracked storage for records that must stay physical.

Reduce onsite storage burden without losing control

Not every record can or should be digitised immediately. SYSB provides controlled archive storage with box-level and document-level tracking so clients can retain physical originals while maintaining a documented retrieval route.

What We Offer

  • Carton and box inventory manifests
  • Security-sealed storage and rack referencing
  • Collection Order and Delivery Order documentation
  • Retrieval on request under agreed turnaround times
  • Return, digitisation or destruction routes under written instruction
Chain of Custody

Every physical movement should be documented

Each carton is logged against a manifest at collection and signed through a Collection Order. On return or destruction, a corresponding Delivery Order or authorisation record closes the movement trail.

Collect

Identify cartons, reconcile the listing and obtain signed handover.

Store

Seal, barcode, allocate rack references and control access.

Retrieve or Dispose

Release only under authorised request with documented acknowledgement.

Need secure storage for physical records?

Discuss volumes, carton standards, retrieval frequency, retention period and final disposition.

Request a Storage Discussion