Business Process Outsourcing for Document-Intensive OrganisationsPenyumberan Luar Proses Perniagaan untuk Organisasi Berintensifkan Dokumen
Five connected services covering capture, management, storage, destruction and structured data processing.Lima perkhidmatan berkaitan merangkumi tangkapan, pengurusan, penyimpanan, pemusnahan dan pemprosesan data berstruktur.
Scan and capture, extract and index, then deliver
Scan + Capture
Collect, prepare and digitise physical records to agreed image specifications.
Extract + Index
Apply OCR, barcode recognition, manual indexing and independent verification.
Deliver
Upload into an EDMS, provide secure files, store originals or destroy them as instructed.
One accountable partner across the records lifecycle
Document Imaging & Digitisation
High-resolution scanning and OCR conversion of loose sheets, files, ledgers and technical drawings.
Electronic Content Management
A structured environment for search, retrieval, version control, workflow and governance.
Document & Records Storage
Access-controlled physical storage with box-level tracking and documented retrieval.
Secure Document Destruction
Certified offsite destruction with chain of custody, CCTV options and recycling.
Back-Office & Data Processing
Structured indexing, data entry, quality assurance and KPI-tracked workflows.
Designed for records-heavy operating environments
Government & Agencies
Archive digitisation and statutory document management.
Utilities & GLCs
Bulk conversion, ECM and controlled destruction.
Regulated Institutions
Financial, insurance, healthcare and legal records.
Education & Corporates
Student, HR, finance and operational records.
Before a project begins
Can SYSB handle one-time and ongoing work?
Yes. Engagements can be structured as a one-time bulk project, a scheduled intake arrangement or an ongoing outsourced processing contract.
How is the final output specified?
Resolution, colour mode, file type, naming convention, folder structure, metadata fields, delivery method and acceptance criteria are agreed during scoping.
What happens to original documents?
Originals can be reassembled and returned, placed into secure storage or destroyed under written instruction and documented chain-of-custody controls.
Business Process Outsourcing for Document-Intensive OrganisationsPenyumberan Luar Proses Perniagaan untuk Organisasi Berintensifkan Dokumen
Five connected services covering capture, management, storage, destruction and structured data processing.Lima perkhidmatan berkaitan merangkumi tangkapan, pengurusan, penyimpanan, pemusnahan dan pemprosesan data berstruktur.
Imbas dan tangkap, ekstrak dan indeks, kemudian hantar
Imbas + Tangkap
Ambil, sedia dan digitalkan rekod fizikal mengikut spesifikasi imej yang dipersetujui.
Ekstrak + Indeks
Gunakan OCR, pengecaman kod bar, pengindeksan manual dan pengesahan bebas.
Hantar
Muat naik ke EDMS, sediakan fail selamat, simpan rekod asal atau musnah mengikut arahan.
Satu rakan bertanggungjawab sepanjang kitar hayat rekod
Pengimejan & Pendigitalan Dokumen
Pengimbasan resolusi tinggi dan penukaran OCR untuk helaian, fail, lejar dan lukisan teknikal.
Pengurusan Kandungan Elektronik
Persekitaran berstruktur untuk carian, capaian, kawalan versi, aliran kerja dan tadbir urus.
Penyimpanan Dokumen & Rekod
Penyimpanan fizikal terkawal dengan penjejakan peringkat kotak dan capaian berdokumen.
Pemusnahan Dokumen Selamat
Pemusnahan luar tapak diperakui dengan rantaian jagaan, pilihan CCTV dan kitar semula.
Pejabat Belakang & Pemprosesan Data
Pengindeksan, kemasukan data, jaminan kualiti dan aliran kerja dipantau KPI.
Direka untuk persekitaran operasi berintensifkan rekod
Kerajaan & Agensi
Pendigitalan arkib dan pengurusan dokumen berkanun.
Utiliti & GLC
Penukaran pukal, ECM dan pemusnahan terkawal.
Institusi Dikawal Selia
Rekod kewangan, insurans, kesihatan dan perundangan.
Pendidikan & Korporat
Rekod pelajar, sumber manusia, kewangan dan operasi.
Sebelum projek bermula
Bolehkah SYSB mengendalikan kerja sekali sahaja dan berterusan?
Ya. Penglibatan boleh distrukturkan sebagai projek pukal sekali sahaja, pengambilan berjadual atau kontrak pemprosesan berterusan.
Bagaimanakah output akhir ditentukan?
Resolusi, mod warna, jenis fail, penamaan, struktur folder, medan metadata, kaedah penghantaran dan kriteria penerimaan dipersetujui semasa penentuan skop.
Apakah yang berlaku kepada dokumen asal?
Dokumen asal boleh dipasang semula dan dipulangkan, diletakkan dalam penyimpanan selamat atau dimusnahkan di bawah arahan bertulis dan kawalan rantaian jagaan.